Office Manager

OFFICE MANAGER - Ron Rubin Winery, Location: Sebastopol, CA.

START WITH YOUR DREAMS. LEAD WITH YOUR HEART! At Ron Rubin Winery, a certified B Corporation, we salute those who put their heart into everything, who go all in on a dream, no matter what stands in their way. This innovative, inspirational drive is at the very heart of our company, and we hope our wines light this spark within everyone. At Ron Rubin Winery we want to create A Beautiful Experience by enriching people's lives through premium wine, education, and innovation.

We are seeking a full-time person who is highly organized and detail oriented, who enjoys daily accounting functions, customer relations, working closely with Key Management while maintaining our AMS database. This position is a full-time position, Monday thru Friday, with additional hours required during harvest season and for annual special winery event.

Essential Duties

• Responsible for company's office and administrative needs
• Answer phones in a professional and friendly manner; pick up mail on daily basis
• Handle general company email and other communications to include greeting guests;
• Handle all office paperwork including Accounts Receivable, Invoices, Inventory Accuracy, Wholesale Order Processing, Website Orders, Petty Cash and assist with Production through AMS software;
• Maintain orderly and accurate records and filing systems both paper and electronic of all office documents;
• Communicate and coordinate with a wide range of vendors who provide goods and services to the winery and vineyard operation;
• Projects, general office assistance to support other co-workers with special projects as needed and other administrative duties as assigned;
• Keep office organized and tidy; Manage supplies and keep storage organized;
• Send invoices, track accounts receivable amounts; follow up on past due accounts;
• Send weekly timesheets
• Work with compliance specialist on state filings, license registrations and reports;

Requirements

• Professional Experience in related position;
• Experience with AMS software is required;
• Customer Service oriented

Personal Attributes and Competencies

• Computer literate, especially Word and Excel and Advanced Management Systems (AMS) winery software
• Possess strong organizational and time management skills
• Positive, outgoing, friendly helpful
• Ability to work independently as we as with others
• Highly responsive customer service;
• Excellent written and oral communication skills.
• Be flexible and able to change as the days responsibilities may change
• Ability to edit and have work be accurate and precise.
• Ability to prioritize multiple tasks and projects
• Discrete and trustworthy with confidential information

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